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Posted : Tuesday, April 30, 2024 01:30 PM
*Full Job Description*
*JOB SUMMARY: *This position provides the City's Finance Department with complex accounting and advanced technical support.
Areas of responsibility include Accounts Payable, Accounts Receivable, including Utility Billing, and various administrative functions.
Responsible for maintaining records within the financial system, spreadsheets, and files.
Will perform associated reconciliations and analysis.
Accomplish routine tasks independently and handle non-routine responsibilities with moderate supervision and instruction.
*ESSENTIAL JOB FUNCTIONS* * Process the City's Accounts Payable transactions, including utility billing refunds, employee travel advances or reimbursements, and payroll deductions.
* Audit payable requests and invoices to ensure compliance with the City's Purchasing Policy and internal controls; Enter invoices; process payments and mail checks to vendors according to weekly deadlines.
* Set up and maintain vendor information within the accounting software and City Master List; manage the annual collection of documentation required by Title 13 for immigration compliance and IRS regulations for W-9 and 1099; responsible for producing annual 1099 forms to ensure compliance with Federal and State reporting requirements.
* Primary contact for vendors and City departments concerning payables; Reconciles vendor statements and reviews for accuracy; researches and resolves any outstanding balances or payable discrepancies; prepares adjusting entries of payable activity; processes voids and/or reissues as needed.
* Responsible for managing and storing all accounts payable records according to accounting policies, best practices, and retention requirements by state guidelines.
* Balance and deposit money received online and at all counters, including those in the other City departments; complete daily receivable postings and record deposits into merchant accounts.
* Assists in the monthly billing for utilities and accounts receivables; compiles and reports delinquent accounts for collections.
* Perform bank reconciliations and prepare journal entries to record and adjust bank activity and fees.
* Responsible for maintaining the security of the City's credit cards; dispensing cards to authorized users upon request via log system; reconciling and preparing journal entries for credit card account activity.
* Prepares and enters monthly journal entries, including cost allocation, for various City transactions and departmental coding errors.
* Assist in the government's annual audit by preparing assigned reports and providing documentation.
* Participates and attends all City-sponsored training as required.
* Cross-train to serve as backup to the Assistant Finance Director.
*Education and Experience:* High school diploma or an acceptable equivalency diploma (GED); and one (2) years of office administrative or customer service experience; or any equivalent combination of education and experience.
Proficiency with Microsoft Excel is required.
*Knowledge, Skills, and Abilities:* * Knowledge of the principles, practices, and procedures of the City of Garden City, federal and state laws and City ordinances, municipal/governmental budgeting and accounting, public finance, and government auditing procedures as necessary in the completion of daily operations and functions of a Finance Department.
* Knowledge of City codes and ordinances, state and federal regulations.
* Knowledge of general office practices, ability to do basic to complex math calculations, and some knowledge of applicable accounting/bookkeeping terminology and methods.
* Skills in computers as well as a working knowledge of Microsoft programs – especially Word and Outlook.
* Ability to accept, receive and/or collect payments.
* Ability to prepare and/or process purchase orders.
* Ability to communicate tactfully and effectively - both verbally and in writing.
* Ability to interpret and explain data effectively.
* Ability to - read and understand complex written material and instructions; exercise appropriate judgment in establishing priorities and work methods; establish and maintain record-keeping systems as needed; research information and compile reports and correspondence as assigned; resolve problems effectively; understand policies and procedures; and work independently requiring minimal supervision.
* Ability to establish and maintain effective work relationships with other employees and the general public.
* Ability to demonstrate a good work ethic, including a willingness to perform workplace tasks and to assist coworkers without unnecessary directives.
* Ability to use computers, faxes, copiers, phones, calculators, and postage meters.
* Ability to maintain City standards of conduct, which includes being respectful of others, possessing cultural awareness and sensitivity, being flexible, and demonstrating a dedication to the position as well as to the community.
* Ability to demonstrate good workmanship, including performing tasks neatly and in a timely manner.
* Ability to report on time for work and perform the duties of the position as required.
* Ability to maintain a neat, clean, and acceptable personal appearance.
Job Type: Full-time Pay: From $21.
87 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Weekly schedule: * Monday to Friday Work setting: * In-person * Office Work Location: In person
Areas of responsibility include Accounts Payable, Accounts Receivable, including Utility Billing, and various administrative functions.
Responsible for maintaining records within the financial system, spreadsheets, and files.
Will perform associated reconciliations and analysis.
Accomplish routine tasks independently and handle non-routine responsibilities with moderate supervision and instruction.
*ESSENTIAL JOB FUNCTIONS* * Process the City's Accounts Payable transactions, including utility billing refunds, employee travel advances or reimbursements, and payroll deductions.
* Audit payable requests and invoices to ensure compliance with the City's Purchasing Policy and internal controls; Enter invoices; process payments and mail checks to vendors according to weekly deadlines.
* Set up and maintain vendor information within the accounting software and City Master List; manage the annual collection of documentation required by Title 13 for immigration compliance and IRS regulations for W-9 and 1099; responsible for producing annual 1099 forms to ensure compliance with Federal and State reporting requirements.
* Primary contact for vendors and City departments concerning payables; Reconciles vendor statements and reviews for accuracy; researches and resolves any outstanding balances or payable discrepancies; prepares adjusting entries of payable activity; processes voids and/or reissues as needed.
* Responsible for managing and storing all accounts payable records according to accounting policies, best practices, and retention requirements by state guidelines.
* Balance and deposit money received online and at all counters, including those in the other City departments; complete daily receivable postings and record deposits into merchant accounts.
* Assists in the monthly billing for utilities and accounts receivables; compiles and reports delinquent accounts for collections.
* Perform bank reconciliations and prepare journal entries to record and adjust bank activity and fees.
* Responsible for maintaining the security of the City's credit cards; dispensing cards to authorized users upon request via log system; reconciling and preparing journal entries for credit card account activity.
* Prepares and enters monthly journal entries, including cost allocation, for various City transactions and departmental coding errors.
* Assist in the government's annual audit by preparing assigned reports and providing documentation.
* Participates and attends all City-sponsored training as required.
* Cross-train to serve as backup to the Assistant Finance Director.
*Education and Experience:* High school diploma or an acceptable equivalency diploma (GED); and one (2) years of office administrative or customer service experience; or any equivalent combination of education and experience.
Proficiency with Microsoft Excel is required.
*Knowledge, Skills, and Abilities:* * Knowledge of the principles, practices, and procedures of the City of Garden City, federal and state laws and City ordinances, municipal/governmental budgeting and accounting, public finance, and government auditing procedures as necessary in the completion of daily operations and functions of a Finance Department.
* Knowledge of City codes and ordinances, state and federal regulations.
* Knowledge of general office practices, ability to do basic to complex math calculations, and some knowledge of applicable accounting/bookkeeping terminology and methods.
* Skills in computers as well as a working knowledge of Microsoft programs – especially Word and Outlook.
* Ability to accept, receive and/or collect payments.
* Ability to prepare and/or process purchase orders.
* Ability to communicate tactfully and effectively - both verbally and in writing.
* Ability to interpret and explain data effectively.
* Ability to - read and understand complex written material and instructions; exercise appropriate judgment in establishing priorities and work methods; establish and maintain record-keeping systems as needed; research information and compile reports and correspondence as assigned; resolve problems effectively; understand policies and procedures; and work independently requiring minimal supervision.
* Ability to establish and maintain effective work relationships with other employees and the general public.
* Ability to demonstrate a good work ethic, including a willingness to perform workplace tasks and to assist coworkers without unnecessary directives.
* Ability to use computers, faxes, copiers, phones, calculators, and postage meters.
* Ability to maintain City standards of conduct, which includes being respectful of others, possessing cultural awareness and sensitivity, being flexible, and demonstrating a dedication to the position as well as to the community.
* Ability to demonstrate good workmanship, including performing tasks neatly and in a timely manner.
* Ability to report on time for work and perform the duties of the position as required.
* Ability to maintain a neat, clean, and acceptable personal appearance.
Job Type: Full-time Pay: From $21.
87 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Weekly schedule: * Monday to Friday Work setting: * In-person * Office Work Location: In person
• Phone : NA
• Location : 100 Central Avenue, Garden City, GA
• Post ID: 9147139694
